study session of the independent school
district 535 School Board is called the Lord at 5:30 on Tuesday May the 28th
2037 of the andersonville president the board tables mr. Michael Munoz
superintendent of schools and a non-voting ex officio member of the
board also present is miss Wendy Edgard the system board clerk there’s that
guard would you please call the roll chair Barlow miss Marvin miss Nathan
here mr. Shuster here is stealing hurt here
miss allegiance to the flag of the United States of America and to the
Republic for which it stands one nation under God indivisible with liberty and
justice for all 2.01 approval of agenda mr. muñoz will
there be any changes to the agenda okay discussion
all hi motion carries so in point zero what approval the 2009 in 2020 school
district budget informational item mr. muñoz yes before I turn it over for John
to kind of walk us through the budget book and then we’ll take questions after
that I want to thank everybody at the table because even though this does come
out of the finance department but I think we had over ten versions of the
January Department also going to walk get out of here so we’ll search the
inside cover up a bunch of highlights I just wanted to be like you let’s continue then first off in the
general fund budget where we’re gonna spend the majority of our time talking
about the biggest funds where the most flexibility it is a structurally
balanced budget which means that revenues and expenditures are roughly
doable sort of projecting their program proposing to spend basically the fund
balance will comply the school board policies when we finished the current
school year that we’re in and finish the next school year that’s upcoming
we will exceed school board policy right where we wanna be spending overall is an
increase three point four percent and that’s an image again increase in
expected revenue developers when we made this budget obviously we’ve been working
on this for many months we assume the 2% general education aid formula increase
that was not finally decided upon until Saturday so we had to prepare this under
that assumption this whole time crossing our fingers and hoping the back
what would happen and it did happen so that statement underneath there was a
legislative session adjourned on May 20th is giving me the Germans no funding
line before you want on I do want a state we have a lot of union contracts
that we have to notify an app that they’re going to be employed next year
which doesn’t match very well with when the budget is finally given to us so I
think a lot of the contract that’s around April we have to identify let
them know if they’ll have a position next year or so we kind of hope you’re
on target as far as what you project and in this case we blended where we thought
we were going to be and there’s other revenues that we found out in the
funding bill that aren’t in this book and I’ll highlight those as we get to
certain spots some things happen that we weren’t expecting so additional class
sizes we have staffed we’ve done through a extensive staffing process we monitor
this continuously at meetings but all of our sections right now are at or below
target and any any creep up we have put contingency teachers within the budget
that are there for us to use the superintendent’s a half of those
sections are dedicated to special happens to general ed but if it comes
out to be seven and three or 82 that enhancements so some things that you’ve
included in here that are new there’s maybe nine elementary school counselors
added so for the first time since I were here we’ll have at least a half time or
greater civil counselor every elementary school we’re adding five social workers
within this budget three student resiliency specialists the middle school
right fifth program an incubator to do programming for our high school students
and then we’ve added some techni major statements any questions that all right you turn
the page there’s a picture of you in case you forgot what you look like and
what diseases will flip over to page six a letter from the superintendent again
just some very quick comments I’m here superintendent oneself you have to every
year reallocate funds usually from one area to another to testing you today and
this budget again focus on mental health because that’s what we heard for my
students as we went around to our buildings and listening to them they
wanted more mental health services available and to accommodate that way
and make adjustments in other areas when you get to talking about maybe FTD’s
that will kind of show on page seven on the letter that I put
together there for you I just want to point out some of the things like our
bond rating movies and standards and for our living high so we should be
important as we head towards a referendum potentially taxing is a dream
debt that means we’ll probably get really didn’t interest rates 20 and
again it seems like we live in a time of uncertainty and that was very evident
over the last month as our state duties top ranked to the last minute to come to
a budget agreement and so that just kind of weighs on me and we’re trying to put
together this massive budget and not really sure the services all right
page eight this is a budget timeline so as I said earlier this circle long time
ago we started July 16th when MDE opened their website for us to put in data
about the upcoming school year because that’s data that they needed for the
Fall levy cycle which is what funds us in the next few years so you saw that
back in September made a final decision on October 2nd we talked at a truth in
taxation hearing in December and you improve the tax levy so that was really
your first approval at setting this lunch
for coming here then we get into a little more heavy-duty budgeting in
January and February March that’s when were rolling out allocations to our
principals telling them what kind of a budget they have to work with and then
we have our staffing meetings who are actually going into building by building
job by job so what tends to happen mmm certainly what occurs in February
March is true and in April when the board begins to receive emails from
employees that are being impacted and we may not oftentimes know right what is
going on is it possible that when decisions are being made or when you’re
pretty sure that adjustments and/or changes be they programmatic and more
personnel would it be possible for the board to know in advance or ask the
notifications are going out could we also be perhaps notified so when we do
get the onslaught of of emails we’ll know what’s going on ourselves are you
asking for like the specific names of the people were like oh no these
programs are being reduced by well if I may because I sometimes hear from other
board members myself what what do you think the bigoted way what would you
like or confer or want need I think you’re
lighter Mike works if you go into a billion introduced in a program by
whatever just the heads up no names no yeah we all need that but just general thoughts and guidance
because you have two sets of notes you have Sun that maybe a district decision
and then buildings have title funding and compensatory fundings and that baby
I funded position a this year a compensatory and I decided based on my
needs my building I’m eliminating building position a and adding position
C so you have two kinds yep for example one that we made as district
to pay for the additional mental health we make some reductions as a system but
there for example somebody asks question about minority ladies or yeah my nordley
one that was a site decision that these sited I’m not going to use my
compensatory to fund that next year like I did this year I’m gonna use it to fund
to reduce class size or whatever I mean those are decisions that the site make
that made one individual not a group so we have to to kind of were there any
other board desires so this that you sent us which was great the staffing
allocations and it has a day of January 15th so is that your starting piece that
you then go and do all of your visits with because it seems like some of the
priorities that you had set for staffing were reflected in this document there’s
some pretty good description for example the library media specialists the sort
of where the source of that reduction came from and then what you were
thinking about with with counselors etc so I don’t know if this is something
that can be shared with the board so that we know where you’re going and then
we get the final how it’s all worked out when we get the budget just so weird
yeah I mean this is a little tweaks than what we use the same thing the previous
year but I think we tweaked it a little bit for next year so that would address
district decisions but it’s probably mid to late March here’s what works they
give this so they know what their allocation is and then they get their
here’s how much money you have or someone’s title money you have they
decide how they wanted to use that so the first we need we go over that
probably run February early March and then they come in second time where we
actually start talking people and that’s what and they gonna say well I’m gonna
not replace I’m not gonna use my name I know where he lays on next year I’m
gonna use that money to do this instead so that’s this year it was right before
spring break I think when we had that second meeting with staff so it’s not
until then that we really know that settles that but the district ones
and it’s kind of hard to say too because in some cases we may have reduce in one
area but they are building huge there’s that there compensatory to pay people to
keep that position at that level or to even add on for example we have none of
our elementary of those I think we made a reduct there was a reduction somewhere
but they use their money to even maintain it at this year’s level one and
even make it more but that was a little bit tight at the end of the second
meeting we had website so I think we tried to have the first meeting that
principals not have conversations with staff about the changes they’re making
until it’s finalized at the second meeting that that’s when like March late
March I think we tried to do it before spring break is when they like the
Friday before spring break so they can have that conversation one-on-one with
the staff that’s positions been reduced or eliminated and then that starts the
whole here’s the here’s the openings now here’s you know you have an option for
all of that so I guess that communication we have
the board would be here’s district changes we made
building a reduce here at adhere building be that that’s their buildings
you know all 25 schools will make some changes which they’re trying to address
the needs of their building and what worked for previous years maybe they
want to change next year so I guess for clarification the district ones yeah we
can be pretty solid on that but the individual building once it would be not
until literally after that second meeting when we’re actually talking
people in positions yeah I think all we want really is the ability to communicate in a positive manner to be
at employees and or members of the community one day
our raising issues or bringing to our attention things that we haven’t yet
been made aware of it I think what you’re proposing is a good workaround
for us so just for clarity sake you want us to communicate just our district like
for example like the media specialists that was a district white not building a
thin to this position because they did this because that ends up in here all
those individuals allocations I understand that but you’re asking for
communication way before we get this book thank your ass you’re asking for
communication when the people get I mean I think the allocation of roads and in
this document that you got for me anything in red is something that
changed deeper mister I tried to highlight that
principle of anyone reading it what’s changed I was painting so so we’re
talking district like okay for me it was helpful getting back to the media
specialist to see that it wasn’t like there was a media specialist that is now
not in a particularly but how you kind of sliced away at at them and that’s in
the donk somewhere in something that I read today
I don’t remember where it was as opposed to getting emails or phone calls about
your cutting media you cut people what’s going on and you know this kind of thing
I think to emphasize what Cathy Stepp would be be really helpful not that we
have to have all the the nitty-gritty details but just to kind of bring it
bring it down a little bit you know art the public sees while you’re adding all
these mental health counselors and all these different positions in oh my gosh
shocking how can you do that because I think it was in response to Kathy’s
questions where you had all of those little pieces outline and that was that
was really helpful but I’m assuming you know about it sooner than today all right to page 99 so then the second
half of the budget timeline is stuff that happens from today that takes us
all the way through the end of 2020 before we really close out the budget on
the 2019 2020 school year so it’s a series of steps there that do a budget
revisions a couple times before the board and then a lot of auditing and
reporting and publishing data on page 10 RPS history a lot of the words here are
the same as what we’ve used in the last couple budget books so it may be just
draw your attention down to the bottom of the enrollment history in the roman
projection so we come from 17,000 144 students in the 1415 school year
up over 1,000 students to the 19 school year and as we I think conservatively
project for the next five years old by the other thousand students and then I really like how marketing did
the sheep RPS by the numbers I think it turned out really quick visual easy to
kind of see a quick snapshot I think we use this document with applications to
kind of show we’ve got 18,000 students out of a population of 135,000
approximately within our school district boundary which again is larger than the
city of Rochester itself we have the seventh largest school district in
Minnesota we have geographic range of 280 square miles some of our
demographics we have over 80 languages that are spoken in the district 10
percent of our students are in DL 37 percent of our students receive free or
reduced price lunches and 17 percent of our students are a special event understaffed column there think we’ve
rounded to the nearest thousand but on any given payday we pay of 3,200 people
and so that might be a coach who’s just receiving a stipend for coaching the
golf team to solve will cover one day in elementary class to the superintendent
to everyone else that’s the full-time so about 3,200 paychecks get reduced every
day so you talk to fighting spies not that team yep 3200 bodies 7,000 vault
volunteers were recorded serving this year in our records providing about
23,000 hours of service 63% where to any questions on those numbers we’ve
wanted to put it in a little bit of information on 12 and 13 about the
referendum since you’ve already approved that we know that that’s happening in
the next school year so this is just a factual informational piece that will be
circulating around budget London for historical purposes included in the
budget for a bit more attention on that later some reading on this ventilation
page 14 this one deals with our local property tax and just for your
information if you haven’t seen it on our website we recorded about a
two-minute video on how property taxes work very high level let’s try to just
give a flavour of how property taxes work in general I’m kind of trying to
describe what you see in writing here on this page but I’ll just point out that
near the bottom there in the second paragraph from the bottom are total
property taxes obviously moment property taxes that are local citizens are paying
directly into account for our behalf is 56 million dollars and that’s so that’s
the money they pay the first half property taxes a couple weeks ago they
pay their second half in October and then the county sends that money to us
for use in the 1920 the chart below pen just tracks
historically what has the tax payer been paying $200,000 old you see it starts
like six hundred and fourteen dollars ten years ago that’s seven hundred and
twenty one dollars this it was on an incline and then it started declining
that doesn’t mean a little generating less revenue to the district just means
that the tax base or the moment for out to these businesses paying in there’s
more of them solve the burden on any one given persons is coming now interesting
so if both questions of the referendum passed with that $721 ninety-six to that
and I’d be 817 so we kind of look at look historically on the graph there
that’s about ten bucks a year higher than what people were paying twenty
seconds so it would be worse this is usually how it is that would
price it on the first year game back and from there usually gets a little bit
better the tax base um I don’t know if this is the right time but what did or
didn’t happen at the legislature regarding our referendum authority I
believe there was some more operating referendum equalization so that should
drive down our local share on the operating referendum just a little bit
it’s not gonna have a huge impact that our district later shouldn’t bring it
down I haven’t seen a run yet on what that’s gonna mean but that authority for
the school board to renew a referendum did not pass I think when it was under
consideration – it was not it was for future reference to all right any
questions on property taxes then I’m age 15 this is just a quick
snapshot the district manages about 10 funds that we think of a fund is like a
bucket of money and so the general fund is 75% of the spending that we do we
internal service funds as our self-insured health dental work comp
funds but the general fund again is what we’re spending most of our time talking
about all of these pull up to three hundred and seven point three million
dollars and this is the original budget so usually as we roll in unspent money
from the previous year we have bonds that we didn’t finish all of our
construction by June 30th will come to you in the fall with a budget revision
so the 307 it’s kind of our starting point it’s kind of a new money that’s
going to be spent and anything beyond that is usually money that was unspent page 16 this is just to get a listing of
the different fund is great pains to segregate its money into
Boingo the HRA trust fund in the bottom right hand corner this is a lien fund
that we have to start tracking this district is the trustee bail of the
section 115 trust us our health reimbursement counselor employees so
holding that money tell employee submits the proper
paperwork to be optimal in third party administrator they pay the employee more
money in money out for the employees benefit we can’t touch that money
employees we will have a new fund in another new fund in fy2013 cluded in
here we’re going to have to have to convert our student activities to board
control and so we’re going to be showing you then all of the money that the
students fundraise spend on class activities from things like that things
that weren’t within the budget before that have been just managed separately
in each school those now have to come under board control from the government
Standards Board decided that in the Minnesota state laws and then come into
compliance with that so I’ll be bringing for a resolution to new fun we’ll be
tracking and talking to you about it on a regular basis on page 17 able to this
graphic where does the revenue come from I look dead last year’s budget book and
all the percentages are exactly the same so everything’s kind of down helping
same proportion state is still going to be 76 percent of our revenues federal
three percent property taxes h18 what we’re trying to just draw your attention
to here is that of the general fund of the two an enduring two million dollars
spent sixty five percent of it is spent on student instructors less are teachers
or errors people in the classroom in front of our students that would make
senses for a school district we should be spending most of our money on
teaching and educating our students the forty million is our extra supports that
we give like busing the students to and from school that’s where our guidance
and counseling services go at health services we
services Social Work services are included under instructional and pupil
support then admin will point that out just to draw attention that we feel like
that’s a reasonable amount it’s not growing exponentially fast but it’s
keeping up a little bit okay age 19 try that
I did three years of comparison last year did you only get two but this year
it’s not why not just retain 17 18 18 19 you can just see the trend of us having
these different programmatic areas so I go through line by line but just draw
your attention again student instruction of the blue people supports that kind of
pink color their sites and buildings these are comparing the original budget
to original budget so that’s our starting board approved budget the
morning I’m trying to just take the same snapshot all right I’m a 220 there’s the
objects of expenditure so I had enough salaries and benefits in the 82.2% of
our 13 budget last year is a three point one so we’re generally I was north of 80
percent and that’s very common when you look at other school districts
I’ll point out under purchase services the 29 million dollars there 13 of it is
spent on school bus contracts and driving
from school and course leading to condolence and Russ and our utility
services so more than half of contracted purchase services goes to driving kids
to school and heating cooling all right page 21 we take our general
fund budget of 232 million divided by eighty two thousand four hundred and
sixteen rejected students will spend about twelve thousand six hundred twenty
one dollars per student in general education dollars next year that
compares to twelve thousand 376 last year to a percentage increase there
that’s three point four percent two percent of that is due to the increase
in state aid so that’s really the difference between twelve three seventy
six and twelve six twenty one the additional one point four percent of our
excuse me that’s 1.4 percent the additional 2% is because the formula
creates the one point four is because that’s how many new students were
expected let me say that again one point four percent new students or projecting
to grow by another couple hundred students so that’s one point four
percent of the increase of any state going up two percent is the other two
percent increase get to a point I think it’s really
really important to make that distinction so that people say oh you’ve
got a three point four increase in your budget mixture and not really sorting
out that work is 2.0 because we got to stay together so there’s no other new
revenue identified that’s coming in above and beyond to help John is that is
this a standard look when we might look at how much other compared with how much
other districts spend per student that a pretty typical way to well I’m just
thinking of other if other districts did the same thing they would be doing using
the same yeah generally definitely okay if a yeoman’s that probably had
something like a new voter approved operating recommended referendum coming
into play their budget even go up eleven three percent plus than any amount for
any new students they’re declining it’s obviously so would that have looked
different the year after the referendum yes okay blendin plus hundred students we
probably would add I want to say closer to a double-digit percentage all right
don’t below elementary class sizes so this is a big deal again to us our pay
the six sections we watch this every week to every other week so the school
or target is there and the worst question today I think about when can we
bring this forward these numbers have been set since 2010 when the school
board need to make a decision to increase them at that time you need
budget reductions we haven’t manipulated never adjusted ever since that time and
then we show how many students are enrolled as of May 14th what we’re
looking at at last how many teachers we budgeted at that grade level if you
divide that is you end with the average class sizes so you know a particular
concern would maybe only be sixth grade that we’re kind of pushing right up like
that might be that one of there is an addition might be even you know it’s
more likely we’ll need some kindergarten sections we’re budgeting for thirteen
hundred and forty-seven kindergarteners but only 1122 I’m actually registered at
this so I could see us maybe I read a couple marking the guard
summer but our sixth grade students unless they’re moving or transferring in
numbers probably pretty close to being accurate and if we have to add
kindergarten sections think up they’re gonna come out of that ten FTE in
dessert a space for them well that’s we talked about that I think in one of our
schools today all right page 22 how many staff do you have now these are in FTE
so full-time equivalents not the number of people necessarily it’s easy there’s
an increasing teachers that’s primarily in because the social workers and the
school counselors are teachers so their license in that group I’m saluting
increase their in our paratroopers beyond that there’s not a lot of
adjustment our FTEs or some changes in there that we can talk about work doesn’t prove it yes I have a great explanation for that
I think – just like we did the operating referendum on our website we’ll create a
question and answer that things that come up like that pop in and here’s the
question here’s the answer to that question
that’s great I’m just maybe directing back to page 34 would be
thanks on page 23 this is what I want though I like this new new rap that
we’ve had in there before we didn’t actually make this graph and we got this
trivia Association of metropolitan school district posted publicly for our
use but just is a graph that shows back to school year 2003 in legislature took
over the majority in funding for public schools in Minnesota the rate of general
education area back then is four thousand nine sixty six if you follow
the red line that would be what the state aid formula should be now if it
had kept up with the Consumer Price Index now when are you have CPI is the
best way or not but kind of understandable that prices go up still
costs go up and and so on the Green Line shows what the state has
actually done and so there were a couple of years and there were they held at
flat where they gave zero increase of kind of the gap Lilly widen and then
it’s been really trying to catch up over the last couple years when
state budgets so right now that gap is $618 and if you multiply that out by our
19,000 complete units we are our budgets but eleven million dollars less right
now than what it would be hasn’t kept up and match the Consumer Price Index all
these years so we said with 232 million dollar budget waiting time you vote 243
conceding Menton has a lot of positions a lot of extra staff that we don’t have
right now because maybe this isn’t a previous one that I didn’t go back to
look at but what is the percentage of state funding that we get from the
general education main total state sources all together are 76% and not
sure exactly at the time I had how much for this the basic funding formula we
found majority of that so it’s it’s over 50% of our 76% okay then to page 24 the whole book artCenter
Gamecock both here in the next couple pages are new this year a couple of
Monday’s vaccine was lady admin trap but one of the things I’ve heard in the past
is when you spend too much on activities athletics so use our software called the
forecast five we go out we run a benchmarking and try to say is that
reasonable are we spending too much on athletics and we found out when we put
ourselves in pairs more computers per second lowest other question so is this
just ethics and activities in this correct I understand that and then big
well overseas schools what does it look like locally and we’re at the bottom
when you look at the district’s the four districts that such a sunny site so I’d
say 201 dollars to me seems reasonable it’s what we can afford on admin against
somewhere or another area where potentially can take criticism for
exactly average the average is three point four seven our line says three
point four seven so and we’re right where we want to be demo on the top of
page 25 this one is a new chart that we haven’t shown before with this one shows
staffing ratio so what this is trying to say is takes the number of students and
divides it by the number of licensed teachers you have staff our ratio is one
licensed teachers for fourteen point six students and so being at the bottom of
this list is better that means your staffing better than the people at the
pool isn’t so go back to the administration there’s there a previous
definition of administration dollar amount from a previous page that that’s
tied into yeah cuz we’ve got you know the one that’s in the general funds it
is that’s the number used okay thanks and then the next one we added the Sears
as we were put in a stealth emphasis on school counselors and social workers
want to see how we benchmarks on that and again we were already near the
bottom was just good where we want to be so when the final bill is all calculated
for 2020 I don’t know if we’ll be myopic because of the 14 positions we’re adding
but we should definitely stay near the bottom I’m guessing John so this discharge reflects yes from
Bastidas as of last scooter since 1718 skiers the most recent we can use all
right obviously the reason why the tax impact will not be as bad is because of
the top two lines there the Longfellow male Hawthorne renovations being made up
in Riverside and always spoken mostly of century in Riverside being came out this
year but we also had those renovations that were done 20 years ago over those
other three buildings that are coming off the books we take those off the
books and potentially issue the payment and that also affects the property tax
roads right and we’ve kind of as we put together like a proposed debt repayment
schedule for the new bonds that might be issued we’ve taken that into account the
first year of payments like this then it steps up a little but
normally I can step up a little bit more me flat three years so on page 27 just
show us what we have proceeding so I look at it like this Waker if you’re
thinking about buying a new car you’re used to paying $300 a month so wait back
to the fourteen point four million dollars that’s kind of what we’re saying
that’s the base that’s where we used to painting that if we keep painting that
amount into the future that’s kind of shows you the gap as of widens that
means we can afford one’s dad but keep our payment black and then the graph at
the bottom of page 27 shows that we are the lowest of our peer group right between each we’ve shown the scrap
afforable last year we that was going the other way about it easier to read if
it goes not vertical instead of horizontal across the page but this just
shows the local levy amounts of food through the local optional that’s the
school board control the referendum it’s the voter control amount yeah add those
two together each districts guarantee at least 724 so you can see st. cloud has
two minimum and then why is that other voters have approved two thousand
through the operating average here is 1835 just above st. cloud there if we
were to be at the average that would provide another 7.2 million dollars yep
so if we were to pass a voter who referendum against the average number
which I calculate is 1835 on this page that would provide a 7.2 million dollars
additional annual operation and if I made John and it may be premature taxes
like I don’t know whether to use it for when so I’ll use when when the
referendum passes and that things facilities are built there will probably
need for operating referendum what that number or percentage she proposed
perhaps the adequate for the operational requirements for those in facilities
three four years out when you leave school building so Claire opening we
should have more students as we showed on the graph so that in itself will
bring more revenue so we’re hopeful with that is that you will also be able to
cover part of the new staffing so it’s possible we don’t need an operating
referendum but it would make things easier in operating at some point on
page 29 this is distracting kind of our open enrollment what happens to the blue
line of presidents or students who live within our district boundaries that
choose to go to a different school there’s nineteen hundred and thirty one
of those students the red line shows students who live outside of our boxes
but asked to comment to other schools and that difference then between those
two hundred school years students are choosing to come here as well and I
don’t want to well so a few years ago we were doing we want you back that
campaign how successful was that or where we actually able to get any little
students back or it’s not an effort to perhaps we should maybe taken
dad or is it something that’s ongoing that I’m unaware of I would say the
sites are doing more specific things I think our graduation rate has increased
every year so you know our rate is going down but I think we might want to
consider bringing it back but each year in the last several years we’ve done all
students and then even higher percentage when we look within the different very
student groups within Doan were you asking that question in context with
open enrollment because the we want you back campaign was to place students back
into the district to something dropped out well actually it so thank
interpretation I was focusing more so on the residence in Rowley and elsewhere
opened her over but the we bet we want you back was tied to draw on page 34 in
this section we just go through job title by job title you don’t do this one
by building so as you see you have five and a half to nineteen budget homes started and one
proposing anomaly so the assistant director we have a
tightly error here that we need to fix in the next version of this but we have
assistant director of special education yet three and a half of those and
proposing to go afford actually that point five should be on the next line
dental assistant director student services so that was a job where there
was a one point that person came to us asked to have their FTD you news you
know we’re asking that person to go back to what they were I understand it
correct okay and so 1.0 down to a point five going back to a one-point health
the decision is funded mostly through federal funds but there’s 2/10 of that
positions from and the other ads were just and then we swapped out we’ve had
two principal on special assignment positions come open in the elementary
secondary education department so rather than refill them through the
principal contractor hopes up they’re going to be called director of
elementary and secondary it’s costly fool to pay and benefits are roughly
almost exactly the same it’s just a titling change and then we
had one other position transferred from a schedule contract into the
administrator contract only aa schedule being a minus one minutes on this pages
of time we did a door we are proposing adding the Middle School assistant
principal one point on that’s for that middle school program that’s the real
associate associate principal is not insisting that sorry fewer contract days
but since that program is going to be not in one of our school buildings we
thought they need an administrator in that building so that’s the associate
middle school position so long charlie plus referendum after anything else we’d
see that program move on to that new motor school well there or there have
been conversation about if we move the students out of for now repurposing that
building or potentially uh either a program that currently in the our ESC
facility then you get moved right fit into that site but yeah it’s it’s until
we can find a permanent home so yes we’re pursuing some leased space
temporarily for you page 35 maybe if we just look at it and we’ll see a specific
question you just still get each category’s like adult literacy is very
let me give a looks like explanation of us at that point by Sir John reference
laughter that person was full time she reached out to us to see if she could go
to halftime we were excited about it because he’s really good at what she
does but we went along with it but it turns out that we actually are needing
her more than the 0.5 so we’re painting additional time and she’s also going to
be heading our social emotional learning for the district so we needed that
position to be back to full-time like it was last year some age 35 maybe just
take these in sections like adult literacy there’s no changing the
proposed FTD their elementary education is a plus 2.8 but that’s a whole bunch
of ads and a few subtractions there but the net bottom line in our elementary
schools are up 2.8 PCIP is black book page to the secondary education folder
which is a reduction in one special areas the end of the date about
one fdic this year special ed up 15 hour support teaching staff less succulent
houses social workers as counselors writing other positions without
principal spend their compensatory money on up 25 just a quick question regarding
the 504 specialist notice an increase there and recently there was some
national coverage regarding how not this district to my knowledge but how some
districts our students are taken advantage of the 504 designation to acquire more time for SAT that’s 80
testing you know re experience in anything like that
or this that’s not why there’s an increase being proposed here I’m just
curious as to why increase we’ve heard that a lot in the district
but it is something that comes up we have a life and others to design five
more planes at the high school I think that has to do yeah so all the way around
I remember missing police I mean I don’t think people realize we have over six
times every five o’clock lights right now in the district we have one
coordinator of the whole district with all of those kids in terms of evaluating
writings need to increase similar especially when
there’s a concern or an issue it is really all that students will get
adaptations and modifications so we’re just and I see it so some of the mental
health when they were newly created physicians will potentially but some of
those students I mean even though they would have the services of a mental
health specialist would very possibly still be on a 504 plan place that that preventative place the
piece will be effective earlier so that some of these students may not need
those modifications even if they have a disability they may be really fine in
their educational so yes that’s just like specially you always have students
enter to meet that qualification no matter what earlier we can get in at least
John I can tell you from my own experience our oldest and our third son
were both on 504 plans for AED they were diagnosed really early in elementary
school and they did have modifications for extra time on tests if they needed
for the well for the a CT and so on most of the time they didn’t use it but that
accommodation was there if they needed it which meant their anxiety level
without a whole lot less rather than I’m not gonna have enough time to finish I
think it’s helpful just to have something in place even if the student
isn’t actively using it every single day I think too that just because somebody
comes in says they I want this in a 500 plan it’s really working as a team is
that a reasonable accommodation or whatever
I mean we we had I mean we had a opposition letter and they had
everything else to to back it up rather than oh my kids
a junior wouldn’t it be nice if he could get some extra time would take us a seat
eNOS that’s a to test I think and the commendation that light would be unusual so what question I asked that was really
helpful on the will get there to the hop schedule was which of those positions
had student contact versus teacher help can we do the same thing with a support
list they did not like right here but like at some point it would just say I
would yes that would just help I like the category so like which one of
these positions have student contact versus like teacher with teachers versus almost its secondary at loss
2:26 specialized + 10:28 and support plus three and I also saw in the staffing document
that principals could make choices switching off a teacher position for a
pair of positions so there’s a lot of customization of how parents get used in
the building and since our students are about the same maybe going up a little
bit in elementary and we would have provided a little bit more so that’s
going Gallants because they’ve chosen to spend maybe their age forty these are
now kind of mostly support positions where there is not a lot of student
contact other than you know I suppose our office managers or receptionist they
might be three students inside on the first page there is a clerical
staff really not much of a change there into the page 41 than we were talk about
our maintenance so other than job title changes there still we have the same
number of minutes workers a non scheduled group very little change there
been an extra mental health practitioner and the minority liaison again is all
funded from like compensatory or whatever so that’s all when we get into
office get a lot of sniffles kind of that ruthless not unionized employees
that provides may be indifferent we need support someone has to do and so that category is going on about
six positions half of that is the student resiliency those are saluting
contact position and some of these are just tiny changes tool you’ll see being
a minus one somewhere but a plus one on a different one the coordinator of a
mean you can community partnerships on page 42 you’ll see a minus one there
that’s the plus one are these do these include any open positions for this each column is just by itself and not a
criticism or just a observation for me I wondered the correlation between
staffing across the board in the student population within the building so that
potentially would have given me nasa TT relay the y-you know behind principles in this specific the revenue revenue and then the three –
– and also state revenues but maybe they just break down some of the aides
between two ladies mentioned there some additional revenues that you weren’t
anticipating yes this where you sure let’s do that there should be some additional special so are you think 575 more than the
number we see there yes it’s like 32 million 378 that’s probably revenues in that category you believe we
will have a very good chance at a grant for key tech schools that’s nowhere in
here I’m assuming that would be in a 300 level so in that same line item it’s not
a lot coming to the districts that help cover tuition costs for students like
year five and six of the six-year P tech programs probably the only funding we
will get out of it it’s required to have a P tech
coordinator at the site so that’s we have money to pay for that position I
don’t anticipate much more beyond that and there will be potentially at the
state ends there and they close their books that they had it was like thirty
four million dollars surplus or more that money will be split up and use that
safe schools eight so that would also be that 300 line I think we don’t have an
assumption for that to be that there’s at least three categories I can think of
that we’re in the funding law that we didn’t get if we received more image for
Safe Schools is there if that additional expenditures that we hadn’t even planned
for or is there a shift that happens know one of the things we didn’t really
talk about in because it was an enhancement to be included in last
year’s budget probably dedicated we had planned for it but we didn’t put it so you gotta know what thirty four
million dollars that’s what the number is divided by eight hundred thousand
students in me getting eighty nineteen thousand of that whatever that formula
is it’s another option the additional step money or the operational where
there are enormous capital that’s the way I would look at it in my mind that
we use it for those kind of ongoing behaves our security pairs paying for
the police liaison officers that would be what we’re asking for
I think that was a really good way to explain it people versus hardware and one more question is maybe I missed
it but we generally have a bill from our church girlfriends for specialized is
that in our budget correct so once once we figured out what that
was that’s pretty much already as soon became a bad adjustment within our
special ed age so that’s not the surprise to us an elegant was the first
time that is another category of potential additional that will help us
as I believe there was some even there to help districts like us not get
charged almost a hundred percent of that cost there’s like their input 10% of it
you pay me aid to covered about ten percent of that so it lessens the burden
on the rest entities and there was an increase on that breach it wasn’t there
yes discretionary people to spell that out
in the beginning you know where you got great summaries up front you know the
general public doesn’t understand what we just talked about and spelling that
out could be helpful yeah when we talk specialized short comments it it’s not
just us that were paying for here I think that’d be good to spell it to the
public a little bit player yeah I feel like a real fat I don’t know if I wrote
that in here I wrote that in the board summary or feel like I tried to describe
that but didn’t sit up further stuck in that picot location or any I didn’t put
it on the front cover or anything maybe like it like a fact type of discussion
Pablo all right then let’s go to descend to be is summarizing and program
it solely distance like the first line on page 66 of Board of Education so our
budgets with school board is one hundred and seventy three thousand four and one
second these salaries benefits travel membership dues things like that so
that’s the entire budget so this is where we give the information on that
for that one chart on page 19 but we we condense some of these like we put
payroll and HR together for example so program 104 and 105 just to make page
rank a little easier to read when our special ed programs are aimed program
starts with a four so four hundred all the way down the four to two it’s just this is the level of you know
another level of detail that any requires report we told all that’s that
you should not remove my lower lip so impressively low considering the amount
of snow we had last year since our staff are probably already covered under
operations and maintenance and then just drive it’s probably just the additional
overtime to solve insanity by your revenues that are in the 200 meters
so 300 drips II would see a baby for wine 201 is endowment a sauce the money
that the state the state land trust that generates interest income and they can
fortunately say that college districts or our share that is 691 but the biggest
line item in matters to left general my name is 300 see that especially at 360 and then expenditure side of heaviest
goes superintendent cabinet are one tends to lure guns what box schedule
administrators are 114 many many lines we gave you every line
the pleasure that we’ve ever oh baby energy 21,000 lines of data sold we’re
trying three different ways of showing it to you in a more understandable sense
someone argue that even this is probably too Barney means for at the governance
level but all right and that brings us up to the
6th 5 and X 6 on 1:06 we read across three distinct
general fund for example fund one very first line so the end of last school
unity at 26 million seven hundred seventy nine thousand dollars left over
in the fund balance so those are all funds whether they’re unassigned or
restricted for something like staff development or so on and so forth you
add in the next column of revenues for 1819 that’s two hundred thirty four
million you subtract out the expenditures so if we spend everything
that we’ve allocated of the new money plus any rollers from that twenty six
million we would end this year at 21 million 574 projecting at two hundred
thirty two million dollars of revenue next year twenty thirty two million
dollars of expense we’d have twenty one point six million
dollars left over then drop down into that blue and purple section it just
shows you how the twenty one point six million dollars could be four hundred
thousand dollars left over for the ALC 750,000 for our third-party billion fund
two million dollars left over her long-term facility maintenance fund
396,000 operate at all but the bottom line the one that
I’m most concerned about is to make sure we can fly of school board policy as the
unassigned so 17 and a half a million roughly what we have left over that’s
our emergency fund 7.5% what’s that the 19 things you know the finance director I’d like
to see if that we’re spending as much as we possibly can
we have a little reserved for emergency bar charts our dollars into for a
one-time investment in something we want to pull some money out well that even I think first years I was
here they had the name detail I was we are getting 90% well then miss shifted
it down going 70 30 years old a lot of districts were borrowing money we had
enough reserve that we could maintain until they paid back yo 3 so we should know if you ask your auditors they come
probably a number of at least eight percent of that would reflect about
among upwards to 25 percent which would be about three months so a number
between 25 and even we’re about recommend a few but kind of look at is
how stable is your money coming again to the States unless they’ve shut down they
always pass on the 15 in the third for slight leading to the page at 1330 the
money always done so but it’s pretty reliable that our money to make sure
that payday right and then appendix 7 okay any
unforeseen it’s in that third year 122 school year where there’s potentially a
1% reduction needed but as I think I explained this somebody today maybe more
son and one of your questions you know if we do a good job of budgeting next
year and we end up with a little bit of a positive balance this year because
we’ve had making decisions and so forth I don’t see 22 being necessarily a
problem maybe another year up from there like 23
yeah that’s that’s common when you look at these every time I’ve run it and
you’re always looking at that fifth year it looks like we’re going to be shutting
their doors it’s just so bad and then things happens unexpected revenue gets
signed into law a good job of reducing actually it’s just not every year we sit
down as a cabinet and we make reductions yeah I think that’s really good
information well you know the last really big one was in that 9/10 clear
was 9 point 1 million then 4.5 million right after that every year since then
it’s just been around a million dollars half a million years but I think I think
that really is important for the public to see I mean it’s not a giant number
but I think it it really shows that would continue to be fiscally
responsible and it’s not like well we had we’re getting this huge pot of money
from our our operating referendum that will be passed several years ago but
we’re continuing to make efficiencies you know even though in the context of
the entire budget it’s not a whole lot of money
I think the detail especially a certain legislators like to talk about his stark
levels of education funding the reality is I think a little bit different yeah I
decided in lieu of back that’s why this year put it in that one graph and try to
just explain ordinary our budget would be 11 million dollars higher Pat the
state of snatch deflation that’s the thing that is the amount of money that
or the amount of spending that’s not there right now if we’re not thinking of putting it in
the budget book and perhaps think about having available in the referendum
conversation because I know it is for buildings and capital but the crossover
conversation always happens like with administration and and our overall
district fiscal responsibility and that’s an easy way to sort of
demonstrate it so John it sounds like even though the graphs you included was
designed to address that it sounds like there’s interest and maybe having the
trim presented and then the graphs on page 111 new this
year that can write out a forecast on software as well just write up your more
visual in Italy and revenues versus expenses left quadrant faster than the
expenses that’s good doesn’t generally we assume our costs are growing at 3%
and our money coming in is 2% so fighting that 1% gap over and over and
over so then the top right hand just shows we’re starting this budget about
$26,000 surplus on 232 million but that would grow to a lot of 2 million dollar
deficit next year that will change the to another naps again expenses may be
going up well 3% but he’s going up only 2% and then the unassigned fund balance
just showing how that would our reserve is seventeen point six million and
Halloween basically exhausted by FY 24 we didn’t adjust the budget or cut
anything that’s five years just to clarify the 2019-20 school year is FY
120 I was also going back to that five year
general fund forecast remind me which fiscal year is the one we would
anticipate forfeiting the new schools all of 22 and we’ve that’s a good point
we have not worked in there that oh boy we have a new middle school so we might
have a school or those need to be worked in in the future have an F why because
we’re not also not moving the increase in enrollment which would increase our
state so on that note if things pass this fall then when or sit here this
time next year would you have those I think that that
would be a logical time we need to start working those in the plans we have some
time to adapt to what Oh overhead our next runner forecast we’re
gonna try to take a standardized staffing document that I shared with you
right up you will look more precise in predicting the number of staff we’re
going out 21:22 and did we want to take a break before
we get to the questions or are you guys’s rare to get to the questions keep going
who wants to start I have a question about you answered so many of them
during the presentation so I’m trying to narrow and the difference between the
school counselors and the social workers so I know that you said the answers to
the question there were licensure differences but at the secondary level I
don’t know if people necessarily think of the high school counselors the sort
of first line for mental health so we are talking about the high school
counselors as well as the elementary right that’s the same category because some of those responsibilities
that potentially someone else could do that doesn’t have that specialized
degree being account states that they can spend more of their time working
students so that will take a little while to shift but we recognize that we
need to make that move so our high school students have that same support
counselors okay and as a former school counselor
you have a master’s in school counseling but that doesn’t you are trained that
really you know with severe mental health issues that are done by social
workers and therapist that’s you just don’t have the type of training and I
know that when we talked about how people are gonna find out about this you
you answered the question about how students are gonna find out but I know
coming from a family perspective there sometimes things parents II and their
students that may not be seen by friends or staff so I look forward to how you’re
gonna reach out to families to let them know how to contact what is their first
point of contact if they need to contact somebody at their child’s school with a
concern they have I guess I never suggest they follow the normal whatever
we called that issue no I’m talking about if they think their child has a
mental health issue and they are responding to step okay I call the
building principal saying my child has blah blah blah somebody else but so
either mental health or academic issues they anyways
what’s a specific peak to that you know like math class any member of it boys
contact the building principal and they can connect them with the right
resources say that with this addition especially
at the elementary level I know that our elementary building principals are going
to do a lot of communication with parents because it’s a new resource at
that level so there will be communication and that knowledge of what’s at the site I
mean I think it surprised almost don’t we talk to the students the high school and so we know that that’s an area that
we just need to is it perhaps not a bad idea to as we make reparation for the
handbook Student Handbook for next year to maybe include a section in there
referencing the entry supports that are being provided to our students and
conversion parents and that’s where you could reference a chain of command as
well cats were there additional questions you
want um well I just had some questions about how so what we know how much this
is gonna cost and or what some of the ships were but I just wanted to clarify
what some of it impacts look like so I read in the staffing guide and an
answers for the questions that the principals had requested the reduction
on library media specialists and – once a cycle so it was it was it once a cycle
before for all the sites it was but there was also quite a bit of time built
in for planning and collection ok so then where does where do those roles go
yeah they stay with that position and that that the principals would say that
there wasn’t that much time needed for those activities okay and there’s a
paraprofessional in there in the library all the time so it’s not like there will
be less time that kids can come and check out books and stuff because
there’s always a para in there – a 30-minute lunch so there’ll be a library
so there will be a library media specialist and every building wants a
cycle but they some of them were there for longer than that before they would
correct they’ll be there more than once a cycle because it will take more in
most buildings it takes more than one day to teach each classroom there would
just be less time where they’re not seeing kids compare it to a PE teacher
and a music teacher they all teach the kids two lessons per six-day cycle and
the media was just one art is one but it’s 45 minutes so it’s longer that
leads right into the other question because I saw that we reduce some FTEs
for a part at Kellogg and music at willow so they’re not getting any less
art music than they did before we’re just able to so they can do this they
can reach all the students yeah I think it started out as required
and then now just got changed to recommend considering I thought we had a sort of a
discussion about this a while ago maybe a dream oh oh how would we have those
components of civics that are weaved into the curriculum already throughout
well then okay now we’re gonna learn civics kids I think there was some
discussion that some legislators wanted a specific class just for that and then
I think it was the process he got to recommend it we do this this time there’s one other thing in the staffing
document I just want to know there was any examples of this year where the
cabinet can make an extra allocation if I’m gonna read it to just turn the
staffing divert that yes the cabinet may in certain situations make it make an
extra allocation from the general fund to address a situation that appears
inequitable anything happen with that position I
remember we had a couple like listen I’m just gonna make up a number it’s not the
exactly perfect let’s say their trouble that these had to be fifty two point two
and we got it to fifty two point two three close enough we’ll take that I
know we can say no you got to get that down to even if you did if you remember
one for sure but I think there’s that it was within a tenth or so on what
their allocation was and I just said that’s good that’s good thank you
yes there were two schools that I remember see typically they were very
very very close and I just said that’s by far the most part like you said you
stick now because the first year we tried this document a little bit of that
happen and then then you come in to Wow the principal be told me they got this
so we made it clear up front this is we’re not gonna stray from this
this is what it is we’re talking about capacity space
constraints as we grow before we have new buildings we can’t predict what
exactly we would do but I assume everything that we would do between now
and then we just have to do within the constraints of this budget and it’s
mostly going to be about shifting people around as opposed to unless it’s a class
size issue right yeah it’s not a good situation but I
mean that’s public education you anytime you want to do something different you
have to make them money from somewhere else to do that two percent comes in and
three percent going out unfortunately we’re forced in that type of situation
every year oh wait that’s my good 2019-20
budget allocation for Robin technically for now you all have it somebody could
request it yes but it wasn’t intended to be a public it doesn’t purchase because it actually
does lay out pretty specifically how each school gets what they have now
unless something we were lacking up in my last school years pretty formal
processor well I mean I think even just as a reference point I mean I’m not
suggesting that you send it out to all staff but when you have well you know
that building got this and we only got this this would be a great document to
say well it’s based on this and this in this in this in it’s right there so I
would see this is more of a document when you know people really have a lot
of questions about how why yeah unfortunately that doesn’t factor it is
a building’s title and complaining I won’t identify the building let’s say
hypothetically an elementary building may have a million dollars to choose to
spend how they would like to that wouldn’t show up in here when I they
start comparing school to school and your school may only have five hundred
thousand of compensatory and the other school has a million dollars it’s that
they we don’t that’s not really reflected any I mean it’s in the final
numbers but it’s not really broken up is that you get right off and he’s website
looking at funding reports actually because it shows school by school
college building okay so is that so it’s built in to do
all the bucket numbers and that’s when revenue and spending or their other
board questions your mortgages and then some of the board members made a list of
questions in sentiment and that was actually really nice to get all those
questions returned to us before the meeting so our Riyas board member supposed to
distinguish between I think it’s just sites how much time you want to spend
here I mean I know how many hours John’s been over the weekend but we spent four
hours of State’s cabinet meeting please find it all the questions so that’s been
waiting and asked all of those questions here you can tack on I mean he’s
literally John we’d have to go into the on his computer and figure all that out
so well I guess for me it’s a question of two questions one of all the
questions we receive how much of it does the general public need to know versus
and then how much really is the board need to know for their governance role
and whatever you think that community needs to know then those of course aside
pie should be asked at the meeting because that’s the only way they’re
gonna hear the answers but you know I guess some of the questions were pretty
deep down into the prop in the budget is that a level that the community needs to
understand I guess it’s the question you’d have to ask Melissa were you
asking that specifically about the budget or just in general this was a lot
of work but I think for the normal board aunts kinds of things that we get I’ll
use all these John as an example because you’re it’s so easy where I have a
question about a number or am i doing the math right or something that’s he’s
probably gonna know off the top of his head but he might actually have to dig a
little bit that and then I would say I may ask this at the board table as well
simply to inform the public and you’ve heard me say just to reiterate to inform
the public those kinds of questions what I don’t ever want to do or really avoid
is to will use you again is to put you on the spot where it is something that’s
maybe off over here maybe a little bit into the weeds where you have to sit at
your computer and find it or go well I’ll get back to you because I think
that doesn’t make anybody look like they know he knows what he’s doing but he’s
just not prepared for that particular question but then we also have may
enough questions that come into our brain while we’re going through and I
think what I’ve tried to do is say well I have this question and you may not
know it top of your head just to get some
flexibility in terms of you know I can speak when I was a cabinet member in my
previous district the board didn’t do that so literally you went to board
meetings with multiple three-ring binders and everything there so if you
got asked the question you could find the answer but much easier had they
submitted the questions in advance so at least had the answers person can you
wait 10 minutes I’ll find an answer for you I guess better you know just I think
it’s better for a smoother reading it’s less I think it’d be less stressful
spend four hours in a cabinet meeting trying to find it versus live at a board
meeting try yes well we’re just information we ask us if we’re getting
if we’re seeing an agenda item for the first time on Thursday that we might
have questions for we’re reading it over the weekend and even if we get questions
into by Monday that’s not a whole lot of time but if we know that something is
going to be coming up not at the Tuesday meeting after the Thursday but two weeks
later then that gives us a little bit everybody a little bit more time so Melissa be silly you’ve gotten an
answer for each question were there any other questions of the work members
okay so superintendent munos just to be clear you’ve provided the board an
opportunity to review the budget we’ve offered a number of questions that some
prior to that you’ve already responded back to what is your whole board
expectation of us I mean we could necessarily commit and say well
what our next board meeting when this is presented we won’t have any new
questions but what what’s your your hope for expectation out of us in terms of a
result of this meeting today well normally this meetings really get a lot
of the detail out of the way when John presents this board it’s just high level
summary at the budget then the next June meeting improve the budget it has to be
approved by June 30th so this is really the meeting that dig deep into what you
need to know and I ask that more so far new board members just giving you
opportunity and awareness not to try the bond side you’re rushing along come
Tuesday but just what you know I don’t think my other questions are about
what’s in the budget or would be in the make it take longer for us to approve it
but there are a lot of great things that we talk about in the budget about the
programs that we’re gonna have and maybe at our next retreat as a board I’d like
to talk about how we can get information about those out to the public as the
year goes on like the right fit program and the incubator edu and the techn
evaders like it’s great to see it in the budget and so I know how much we’re
spending on it but maybe as part of our board calendar we can look at some of
the things that we should highlight and just have a board agenda item on now
that worse now that we agreed to spend the money how’s it going okay
it’s on but we’ve been I’ve been talking about a committer Indian radio for the
last three months and yep what’s that ready or actually next month presenting
it to the chamber board DMC’s where they helped as much then I think with the
mental health piece I don’t know if the plan was your presentation of doing in
June is that what you’re doing at that conference yes in the June yeah
to just get a condensed or some version of that that would be that would support
our funding decisions with a narrative about what we’re doing different so
Kathy I appreciate you raising that point which gives me another opportunity
to request of board members which you please send your ideas for future
retreats to Wendy so we can get them in queue thus far if I’m mistaken we
haven’t received well we haven’t seen received too many I won’t say none but
obviously not too many but great ideas so let some of them want us to send
those to Wendy – Wendy or T 20 she in turn will see them – I’m Debra and
myself at all okay that way I’ll have a handle on what’s coming okay any other
concerns questions are we good to go meeting the churn at 7:25